20 October 2017
Munda Biddi Trail Foundation Incorporated
Notice of 2017 Annual General Meeting
This is to advise you of the upcoming annual general meeting of the members of the Munda Biddi Trail Foundation (the Foundation). The details of this meeting are as follows:
Tuesday 24th October 2017
6.15 – 7.30pm
Department of Biodiversity, Conservation and Attractions (Parks and Wildlife Service), 17 Dick Perry Avenue KENSINGTON
Please RSVP to email@example.com for catering purposes.
Please click on the following the links for:
At the meeting, members will have the opportunity to:
find out about & ask questions regarding the Foundation’s operations and finances.
speak about any items on the agenda.
vote on any resolutions proposed.
At the meeting, members will be asked to vote to:
accept the minutes of the last annual general meeting
accept the Annual Report
accept the Treasurer’s Report
accept the Secretary’s Report; and
elect new Board Members
Information for Members
In accordance with Rule 53(1)(b) members must be given at least 14 days notice of the meeting if there is not a special resolution proposed. (NOTE: Members were emailed on Monday 9 October as per the Rules. This is a reminder notification)
In accordance with Rule 53(2)(c) the following nominations have been received for positions on the Board.
Peter Steven Versluis — President
Neil Brodie — Vice President
Rachelle Spyker — Treasurer
Ross Paine — Secretary
Alexander McKenzie Campbell — Ordinary Board Member
Rule 54 allows for proxy votes.
Subject to subrule (2), a member may appoint an individual who is also a member as his or her proxy to vote and speak on his or her behalf at a general meeting.
The appointment of a proxy must be in writing and signed by the member making the appointment.
The member appointing the proxy may give specific directions as to how the proxy is to vote on his or her behalf.
If no instructions are given to the proxy, the proxy may vote on behalf of the member in any matter as the proxy sees fit.
If the Board has approved a form for the appointment of a proxy, the member may use that form or any other form —
that clearly identifies the person appointed as the member's proxy; and
that has been signed by the member.
Notice of a general meeting given to an ordinary member under rule 53 must—
state that the member may appoint an individual who is an ordinary member as a proxy for the meeting; and
include a copy of any form that the Board has approved for the appointment of a proxy.
A form appointing a proxy must be given to the secretary before the commencement of the general meeting for which the proxy is appointed.
A form appointing a proxy sent by post or electronically is of no effect unless it is received by the Association not later than 24 hours before the commencement of the meeting.